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Beverly Archive Project Minutes November 07, 2007 The Beverly Archives Project (BAP) held its October meeting at the Beverly City Hall at 7 P.M. Present were:
1. The September and October minutes were approved 2. Treasurer's Report - Expenses: $ 465 for the second half of the total printing cost for 175 calendars. Income of $ 180 from calendar donations. Present balance is $ 549.87. 3. Goals and Strategies 2007 - 2010 Discussion centered around the need to relate stated strategies to stated goals. The priority list for Goals was changed as follows: #4 became #1 (Education, etc.) #1 became #2 (Increase awareness of BAP, etc.) #2 became #3 (Increase number of non-religious institutions as members.) #3 became #4 (Organize Board Structure) #5 remained the same. #6 remained the same. Matching Strategies to Goals were as follows: Structure - #4 Outreach - #’s 1-2-3-5 Program and Education - #’s 1-5 Website #’s 1-2-5 Membership #’s 3-4 The BAP Long Range Plan was unanimously adopted. 4. Calendar - Carol Mori will try to get the Citizen to publicize the Calendar in some form. Board Members were asked to assume responsibility for getting Calendar donations generally, or making personal donations for their own gift giving. It is time to start thinking about a theme for next year’s Calendar. “Events” was one suggestion. 5. Outreach/ Education - BevCam Four BAP presidents (past & present) met at BevCam to discuss producing a video about BAP. BevCam has a goal to train people to do their own production. BAP members can be trained to make videos if we become members of BevCam. A class of 5 – 7 people would meet in 4 sessions. John Thomson, Charles Wainwright, Carol Mori, and Darren Brown expressed interest in taking the training course - date to be announced. John Thomson was invited to attend a BevCam Board meeting. The question to be explored is how can BevCam and BAP work together . One example would be as follows: BevCam has tapes in their archives that need to be converted to DVD or CD ROM’s. Could/Should both organizations jointly apply for a grant to carry out this program ? 6. New England Historical and Genealogical Society John has been in touch with the Society and BAP has been invited to come in for a tour, perhaps a weekday in February. ( The digitized group is not available on Saturdays.) They would like to digitize anything of ours that we would like to give them. 7. Next Meeting Our next meeting will be a tour of the Town of Danvers Archives which are located in the Peabody Institute Library of Danvers. The tour will be at 10 a.m., Wednesday December 5th.
Respectfully Submitted, Elaine G. Israelsohn |
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