Beverly Archive Project  Minutes

January 02,  2008

The Beverly Archives Project (BAP) held its October meeting at the Beverly City Hall at 7 P.M.

Present were:           

1.  Welcome to all old and new members     

2.  The November Minutes were approved.             

3.  Treasurer’s  Report:  At the end of December the balance is $929.87                                                                                  

4.  Calendars -  175 calendars were printed.   32 calendars have been paid for.  Carol will e-mail a request that calendar sales that have not been turned in be sent to John Thomson.  It was decided that the remaining calendars will be given away.  John will distribute some to the Senior Center and at the City Hall.  Put on hold was whether to have a 2009 Calendar. 

5.  BevCam  -  John Thomson attended a BevCam Board Meeting.  They liked the fact that we have a history of getting grants.  They are already in the process of digitizing their tapes.  There was talk about various programs, but no decisions were made.  For $35 BAP can become a member of BevCam.   BAP members can then be trained to make videos.   Trainees would meet in four sessions to learn how to use BevCam equipment.  Once trained, BAP can go in and create their own video.   We can also take their equipment off-site.  Carol Mori is already a member and has taken the course.  John Thomson will probably take the course.  (November minutes indicate that Charles Wainwright and Darren Brown expressed an interest in taking the course

6. Outreach and Education  -  We should emphasize that our mission is To train people to know how to preserve their archives.  The Beverly League of Women Voters, The Beverly Guild of  Artists, and Desjardins have expressed an interest in receiving such training. How to develop workshops  -  We could develop a video via BevCam to demonstrate from a box of  “stuff” how each item should be handled.  Another option is a hands-on workshop.  Set up a date and have an organization bring examples of their archives ( their own box of  “stuff”)  amd we would have a panel who will help them learn what to do with the various kinds of items.

 7.   Publicity – The 2007 Annual  Report  and the October Minutes were not on our Website.  Nor was our emergency preparedness kit on the Website.

8.     Activities – Visit to Danvers Archives.   Thank you, Polly Armstrong for arranging this enlightening visit.  For details see John Thomson’s e-mail sent to you December 5th.   A visit to the New England Historical and Genealogical Society in Boston could be arranged for a weekday.

9.         Our next meeting will be held at the Beverly Public Library on Wednesday,  February 6, 2008, at 7 PM.

Respectfully submitted  --  Elaine G. Israelsohn

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